Privacy Policy

Introduction

American Civic Action ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, sign up for our communications, or otherwise interact with us.

By using our services, you consent to the data practices described in this policy. If you do not agree with the terms of this Privacy Policy, please do not access our website or use our services.

Information We Collect

Personal Information

We may collect personal information that you voluntarily provide to us, including but not limited to:

• Name and contact information (email address, phone number, mailing address)
• Mobile phone number (when you opt in to receive text messages)
• Demographic information (ZIP code, age range, voting district)
• Communication preferences
• Information provided in correspondence with us
• Donation and payment information (processed through secure third-party processors)

How We Collect Your Mobile Phone Number

We collect your mobile phone number only when you voluntarily provide it to us and affirmatively opt in to receive text messages. We may collect your mobile number through:

• Online web forms on our website where you check a box to consent to text messages
• Text-to-join campaigns where you text a keyword to our short code or phone number
• Paper sign-up forms at events where you provide your number and consent signature
• Verbal opt-in during phone conversations (with proper disclosure)

Automatically Collected Information

When you visit our website, we may automatically collect certain information, including:

• IP address and device identifiers
• Browser type and operating system
• Pages viewed and time spent on our website
• Referring website or source
• Cookies and similar tracking technologies

How We Use Your Information

We use the information we collect for the following purposes:

• To send you text messages about civic engagement opportunities, advocacy campaigns, election information, and calls to action (only if you have opted in)
• To send you email communications about political issues, voter information, and organizational updates
• To process donations and maintain donor records
• To analyze website usage and improve our services
• To comply with legal obligations and protect our rights
• To coordinate grassroots advocacy and voter outreach efforts

Text Messaging (SMS/MMS) Terms and Conditions

Program Description

American Civic Action offers a text messaging program to keep you informed about civic engagement opportunities, upcoming elections, voter registration deadlines, advocacy campaigns, and calls to action. By opting in to our text messaging program, you agree to receive recurring automated text messages from American Civic Action at the mobile phone number you provided.

Consent and Opt-In

By providing your mobile phone number and checking the opt-in box (or texting a keyword to join), you expressly consent to receive recurring automated promotional and informational text messages from American Civic Action. You understand and agree that:

• Consent is not required to make any purchase, donation, or obtain any goods or services from American Civic Action.
• You are the subscriber or customary user of the mobile telephone number provided.
• You are authorized to consent to receive text messages at this number.
• You have read and agree to our Terms of Service and this Privacy Policy.

Message Types and Content

Text messages may include:

• Alerts about upcoming elections and voting deadlines
• Voter registration information and reminders
• Information about civic engagement opportunities
• Calls to action on political issues and advocacy campaigns
• Event notifications and organizational updates
• Requests for grassroots participation

How to Opt Out

You may opt out of receiving text messages at any time by texting STOP to any message you receive from us. After you send STOP, you will receive a one-time confirmation message confirming your opt-out. You will no longer receive text messages from American Civic Action unless you opt in again.

You may also opt out by contacting us directly at info@americancivicaction.org and requesting to be removed from our text messaging list.

How to Get Help

If you are experiencing issues with our text messaging program or have questions, text HELP to any message you receive from us, or contact us at:

• Email: info@americancivicaction.org
• Phone: (307) 314-9408

No Sharing of Mobile Phone Numbers for Marketing

Information Sharing and Disclosure

We may share your information (excluding mobile phone numbers for marketing purposes) in the following limited circumstances:

• Service Providers: We may share information with vendors who perform services on our behalf (e.g., email service providers, SMS platform providers, payment processors, data analytics providers). These service providers are contractually obligated to use your information only to provide services to us and are prohibited from using it for their own marketing purposes.
• Legal Requirements: We may disclose information if required by law or in response to valid requests by public authorities (e.g., court orders, subpoenas).
• Protection of Rights: We may disclose information to protect the rights, property, or safety of American Civic Action, our supporters, or the public.
• Aggregate Data: We may share anonymized, aggregate information that does not identify individuals.

We do not sell your personal information to third parties for their marketing purposes.

Data Security

We implement appropriate technical and organizational measures to protect your personal information, including your mobile phone number, against unauthorized access, alteration, disclosure, or destruction. These measures include encryption, secure data storage, and access controls.

However, no method of transmission over the Internet or electronic storage is completely secure, and we cannot guarantee absolute security. You provide your information at your own risk.

Your Rights and Choices

You have the following rights regarding your personal information:

• Opt-Out of Text Messages: Text STOP to any message to stop receiving text messages from us.
• Opt-Out of Emails: Click the "unsubscribe" link in any email to stop receiving email communications.
• Access and Correction: You may request access to or correction of your personal information by contacting us.
• Deletion: You may request deletion of your personal information, subject to certain legal exceptions and record-keeping requirements.
• Cookie Preferences: You can control cookies through your browser settings.

To exercise these rights, please contact us at info@americancivicaction.org.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes described in this Privacy Policy, unless a longer retention period is required by law.

For text messaging opt-in records, we retain consent records (including the phone number, date/time of consent, and method of consent) for a minimum of four (4) years or as otherwise required by applicable law to demonstrate compliance with opt-in requirements.

For donors and supporters, we may retain records as required for legal, regulatory, and organizational purposes.

Children's Privacy

Our services are not directed to individuals under the age of 13, and we do not knowingly collect personal information from children under 13. Our text messaging program is intended for individuals 18 years of age or older.

If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately at info@americancivicaction.org.

California Privacy Rights

If you are a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA) and the California Privacy Rights Act (CPRA), including the right to know what personal information we collect, the right to delete your personal information, and the right to opt out of the sale of your personal information.

As stated above, we do not sell your personal information, including your mobile phone number. To exercise your California privacy rights, please contact us at info@americancivicaction.org.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The updated version will be indicated by an updated "Effective Date" at the top of this page. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information.

If we make material changes to how we treat your personal information, we will notify you through a notice on our website or by other means as appropriate.

Contact Us

If you have questions or concerns about this Privacy Policy, our data practices, or our text messaging program, please contact us at: